Overseas owners need a practical way for urgent work to proceed without giving unlimited authority for spending. Written approval thresholds can create that balance.
Define routine spending authority
Agree on a reasonable amount the manager may approve for ordinary repairs without waiting for the owner, and specify what documentation is still required.
Create a different rule for emergencies
Water leaks, electrical hazards or access problems may require immediate action. Define what qualifies as an emergency and how quickly the owner must be informed.
Require quotes for larger work
For non-urgent higher-value repairs, multiple quotes or a written scope can help the owner compare cost and approach.
Review thresholds periodically
Inflation, property condition and vendor pricing change over time. Approval limits should be reviewed rather than left unchanged for years.
Operational controls should be adapted to the property, management agreement and applicable Kenyan law.
Managing property from abroad?
Keep ownership decisions grounded in documentation, repeatable reporting and clear responsibilities you can review from a distance.