Keys, access codes and vendor entry can become an overlooked risk when many people help maintain a property. Overseas owners need a simple record of who can enter and why.
Create an access register
Record who holds physical keys, codes or other access credentials and the reason each person needs them.
Avoid permanent access for temporary work
Contractors and cleaners may need entry for a specific job without needing indefinite access afterward.
Change access after important transitions
Tenant turnover, staff changes, lost keys or management changes are natural times to review and update access.
Document emergency access
The owner and manager should know who can respond if normal contacts are unavailable, especially for water, electrical or security issues.
Security and access procedures should be appropriate to the property and local conditions; this is general operational guidance.
Managing property from abroad?
Keep ownership decisions grounded in documentation, repeatable reporting and clear responsibilities you can review from a distance.